I’m a living, breathing, reminder app. Are you? If I have a meeting with someone, I email 24 hours before to confirm we’re still on for the meeting. I’m like that little digital calendar message that pops up to say, “Hey don’t forget! You’ve got that thing tomorrow!” Even though I’ve done this for years, I’ve recently starting weighing the pros and cons of the practice. Here is what I’ve come up with:
The pros: You’re minimizing your risk of wasting time. If you block off time in your day, or worse yet, drive out of your way to a meeting only to have the person not show, you could have spent that time doing something else. Plus, even the most organized person forgets appointments from time to time and a gentle reminder can avoid an oversight. Finally, a reminder email also tells the other party that YOU didn’t forget either.
The cons: You’re contributing to the world’s epidemic of superfluous email communication. Email is so easy to send that sometimes we end up sending unnecessary messages, making it more difficult for the recipient to find messages that really matter. Reading email has become more like a treasure hunt- quickly sorting out the junk to find the important stuff. If you sent too much email, you might risk being associated with the “junk” and having your important communications glossed over.
So what’s a person to do? After much deliberation, I’ve decided that the pros outweigh the cons in this situation. I will continue to be a meeting reminder, but I’m curious to hear your thoughts? What do YOU do before a meeting?
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One thought on “Do You Do This Before A Meeting?”
When I receive a reminder about a meeting I feel that my organizational skills are being questioned. Therefore, I will send a reminder notice only if the meeting was scheduled a long time ago and there is a real possibility that it fell through the cracks.