Author: emilyschwartzspeaks@gmail.com

How Google Robbed Me of My Saturday

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Time Management GoogleOK folks, we need to have a discussion about what I call the “time management rabbit hole” AKA Google. You know what I’m talking about. It starts off innocently enough, asking one simple question to find a seemingly simple answer. Then, pretty soon it’s 4 hours later, you have 23 tabs open with more articles and opinions than you could ever hope to read in a lifetime…and you still don’t have an answer.

If you’re thinking “Wow, it’s like Emily knows my life,” you’re right, I do, because that was my Saturday and I think I figured out what I did wrong…

Lost in the Reviews

We’re thinking about buying a new refrigerator. Naturally, I want to get a good price on a quality appliance, so I thought I’d just nose around on a few sites to see what people are saying about different brands. This quickly became my entire day.

“This fridge leaks,” says one person.

“This one broke after 3 months,” says another.

“This appliance is seriously the most amazing thing I’ve ever owned in my life,” says someone else.

…all talking about the same model fridge.

Too Much Information

As I poured over all the reviews, discount appliance sites, and home improvement stores, I was under the illusion that I was getting “smarter” about refrigerators, but at the end of the afternoon I realized that while I knew more information, I wasn’t necessarily coming any closer to making a decision.

I’ve talked at length about how social networking sites like Facebook, Twitter, etc… can turn into serious Time Killers if we’re not careful, but information overload can be a huge waste of time as well. We live in a world where endless information is available at the click of a button, and we’re trained to believe that that’s a good thing, but here’s what I realized today:

My Lesson

Good information is helpful. Excess or unreliable information is a waste of time. The next time you catch yourself falling down the time management rabbit hole of information, stop and ask yourself, “Is what I’m reading helping me make an informed decision? Or do I have all the information I need and simply need to step back and choose something.”

Hopefully you can save yourself a Saturday afternoon!

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A Golden Rule of Time Management

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Time Management golden ruleThe ability to say no is a skill we all need, but knowing when to say no can be even more important. This week I was reminded of one of the golden rules of time management that keeps our schedules trim and our minds focused. Here is what happened..

Saying NO

At a board meeting last week, one of my friends informed everyone of a really cool business opportunity that came her way. We were all impressed and congratulated her, until she mentioned that she wasn’t going to take it because it didn’t fit in with the mission and focus of her business. If I was impressed before, I was amazed now.

Saying no is hard. We’re trained to say yes to everything because we never know where things will lead, and at the very least, it’s a good thing to add to the resume. But after casting a wide net of opportunity, we need to focus in on the things that are most important to us, and that means saying no to the things that aren’t.

Time is a valuable resource and every moment we spend on something beyond our focus is one moment we can’t spend on the essential activities that will propel us forward.

Think of It Like Shopping

If saying no is still difficult, think of it in terms of money and shopping. If you were out shopping and saw a pair of pants you loved, but they didn’t fit, would you still buy them? Probably not, because you’d rather use the money to buy something that does fit and that you’ll actually wear. Think of your time in the same way. You have limited time and need to save it for the things that best fit  your focus and priorities.

Remember this golden rule of time management: if everything is a priority, then nothing is a priority.

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Photo Credit: FreeDigitalPhotos.net

College is around the corner! Make sure you son, daughter, niece, nephew, neighbor, or friend is prepared. Get them a copy of the 5-star reviewed “The Time Diet: Time Management for College Survival” today for $11.99. (update! Amazon has it on sale today! Save a couple bucks)

Time Management Book for Students

Time Management Book for Students

Is the Extra Mile a Waste of Time?

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time management extra mileWe grow up hearing that we don’t get far in life without going the extra mile. That going above and beyond the call of duty is the way to be noticed, get ahead, and stand out, but is it really the best use of our time? This week I read an article called “Nobody Cares How Awesome You Are at Your Job” that made me re-think the assumption that exceeding expectations is always best. Here is what I discovered…

My Initial Reaction

In this article, the author cites a study in the Social Psychological and Personality Science journal that found people are disappointed when expectations aren’t met, but aren’t necessarily impressed when they are exceeded. The researcher makes a comparison to Amazon shipping- that if you order something with 4 day shipping and it arrives in 5, you’re upset, but if it arrives in 3, you aren’t impressed.

At first I was angry with this article. I thought the take-away message was that we should all strive for mediocrity, never try hard, and skate by on doing the least amount of work possible. But then I thought more about it.

Re-thinking Mediocrity

Since when is fulfilling a promise mediocre? Since when is doing exactly what you say you’re going to do not good enough? Perhaps it’s this kind of “above and beyond” thinking that creates an unrealistic super hero mentality. That we are all capable of doing absolutely everything, and if we don’t, we’re letting people down. Perhaps it’s wonderful that we aren’t overly impressed with over-delivered promises, because simply fulfilling an expectation should be good enough.

This super hero mentality also causes us to let some people down while we’re trying to overly impress others. We only have so much energy and so much time in the day, so if you’re spending more time than you should on one task, you’re probably not putting the necessary time into your other obligations. The people you’re letting down don’t really care that you over-delivered to someone else. Perhaps it’s best to make sure all of your obligations are met before trying to exceed any of them.

It Still Has a Place

Finally, I do believe that there is still a place for the extra mile. I like to go above and beyond for my friends when I know they aren’t expecting it, or when I’m particularly passionate about a project. However, when the “extra mile” becomes something we expect of ourselves all the time, it isn’t really an “extra” anymore. You’ve just made the journey longer.

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Photo Credit: FreeDigitalPhotos.net

College is around the corner! Make sure you son, daughter, niece, nephew, neighbor, or friend is prepared. Get them a copy of the 5-star reviewed “The Time Diet: Time Management for College Survival” today for $11.99. (update! Amazon has it on sale today! Save a couple bucks)

Time Management Book for Students

Time Management Book for Students

Are You Devaluing Your Time?

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Time Management time is moneyHave you every caught yourself driving all over town to run one errand? Maybe you’re looking for the best price, or the perfect item, or the best combination of both. In this case, the time management and the money management part of our brains seem to be in direct conflict. If this sounds like you, read on…

Wasting time vs. saving money

I’m a huge bargain shopper. I never met a coupon I didn’t like. Because of this, I know what it’s like to become fixated on a discount. I don’t like paying more for something if I can get it cheaper somewhere else. It’s partly about the money, but it’s also because having the knowledge of a cheaper price and not using it bugs me!

But as you’re driving across town to save $5 on item, ask yourself: is my time worth more than that? How much extra time will it take you to go to that other store? Pretend that the potential money saved is an hourly wage you’re paying yourself. Is your time worth more than that?

The hunt for perfection

Our extended errands don’t just apply to searching for a bargain. Sometimes we run all over town looking for a perfect item when “good enough” would be just fine instead. Either way, we end up sacrificing our precious time without really thinking much about it.

Instead…

The next time you find yourself embarking on a string of errands that seems to be taking too long, ask, “What else could I be doing with my time, and is that thing worth more than looking in one more store?”

Sometimes you may decide that the discount or perfect item really is worth it, in which case, a little extra planning can save a lot of time. Maybe you can wait a day or two and combine it with another trip in the same area of town. Either way, make sure that you take the value of your own time into account. It’s one of the most precious resources you have.

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Photo Credit: Freedigitalphotos.net

3 Steps to a Lighter Calendar

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Time Management Light CalendarDid you give your calendar a Spring Cleaning? It’s easy to get stuck in a time management rut when it comes to obligations that consume our day. Sometimes we end up doing things just because we’ve always done them, not because we get any enjoyment or useful result from our actions. This week, I challenge you to give your calendar a good purging. You only need three steps:

1. List Out Your Activities

Sometimes we don’t realize how much we do until we list it all out in one place. Compile a list of all the things on your calendar. Include things like work, family commitments, networking groups, organizations you belong to, classes you attend, etc… Next to each activity, list the realistic time commitment it requires. For example, if you attend an hour long yoga class once a week, your realistic time requirement might be 2 hours when you factor in travel and shower time.

2. Look for the Results

What do you get out of each activity? The answer might be anything from “a paycheck” to “enjoyment” or “fitness.” If the “What do I get out of this?” question is difficult to answer, consider whether that activity has overstayed its welcome on your calendar. Our priorities and needs shift over time. If an activity is no longer providing enough of a benefit for the time you put in, why does it still take up valuable space in your schedule?

3. Find the Least Important

We assume that we’re only supposed to cut unimportant events from our calendars, but sometimes we complete an activity inventory and everything still seems important. In this case, you have to find activities that are least important, or least important right now. Just because you want to do something doesn’t mean you have time to do it. Life requires choices and stretching yourself too thin diminishes your enjoyment of the other things on your schedule.

Make re-assessing your priorities a regular habit so activities don’t linger on your calendar longer than they remain useful and worth it!

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Photo Credit: Freedigitalphotos.net

Happy Mother’s Day

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Happy Mother’s Day from The Time Diet. Share with a super mom you know!

Happy Mothers Day

 

 

 

 

 

 

 

 

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The Question You’re Not Asking About Your To-Do List

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Time Management To Do List QuestionWhen prioritizing our to-do lists for the day, we often ask ourselves questions like, “What is the most important?” “What is the most urgent?” “What is my number one priority?” These are all valid questions, but a question we don’t ask enough is:

“Which task will have the most noticeable impact?”

Here are two reasons this question is essential to planning your day:

1. We Can’t Do Everything

When we get extremely busy, we start to wonder how in the world we’re going to finish everything on our lists, but we fail to accept that maybe everything on the list doesn’t need to be finished. In that case, you’ll need to search for the tasks on your list that provide the most bang for your buck.

Think of it like cleaning a house. Washing the dishes in your sink and cleaning your upstairs bathroom are both important tasks, but if company is coming for dinner in 30 minutes and you only have time for one, which one would you choose? I’m guessing your guests will spend more time in your kitchen than your master bathroom. Use the same line of thinking when it comes to other tasks in your day. If I accept that I can’t do everything, which task is most noticeable and has the biggest impact?

2. We Need Motivation

We’re motivated by success. When we labor away and see no results from our work, it’s difficult to stay motivated. That’s why choosing tasks with a noticeable impact can help keep a dreaded project moving along. Dealing with the stack of papers on your desk might not be the most essential part of a project you’re working on, but if it will keep you motivated to finally be able to file them away, then they might be worthy of your prioritization.

Aiming for maximum impact in your tasks can help streamline your to-do list. You might be so pleased with the results, that you’ll realize the other tasks weren’t really necessary anyway.

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Ask Yourself These Three Questions Before Starting Something New

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Time management for new tasksAre you waiting for the perfect time to start a new project? Enter a new chapter of your life? Start on a lofty goal? When we are nervous about an undertaking, we put off starting by waiting for the perfect intersection of time, money, and experience. Realistically, you’re lucky to have even one of those three, (and it’s unlikely to be the first two.) Instead, you have to acknowledge that timing will never be perfect and just jump in anyway. Ask yourself these three questions to see if you’re ready:

Is this something I want?

Sometimes when we find ourselves looking for excuses instead of opportunities it’s because we are more in love with the idea of accomplishing our goal rather than actually doing it. Are you willing to put in the work required? If not, better to admit that now.

Do I have people to help?

You may never have enough time money or experience, but luckily you can get those things with the help of other people. Do you have a support network? If not, seek one out ASAP.

Am I Ok with messing up?

When trying something new you’re unlikely to get it right the first time. In fact, you might fail pretty epically and need to start over. Learning from past mistakes and trying again is all part of the process, but it’s important to have realistic expectations up front. If your only definition of success is getting it right the first time, you’ll need to adjust your expectations before beginning.

There is no such thing as the “perfect time” for anything, and waiting around for a perfect opportunity is a guaranteed way to ensure you’ll be waiting forever.

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Why 2pm is The Worst Time of Day

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Time Management AfternoonIf you, like me, suffer from a mid-afternoon productivity slump, then you’ll appreciate this. (It should be noted that the following verse was written between the hours of 2 and 3pm)

Ode to 2:00

Oh 2:00 I hate you so
The worst time of the day
I get a bunch of nothing done
Much to my dismay

At 9 I’m full of energy
My to-do list is a snap
But once the clock strikes 2 o’clock
I’m poised to take a nap

I stagger to the coffee pot
And blearily rub my eyes
I watch the clock tick slowly past
The number I despise

Perhaps I overate at lunch
That soup and BLT
I know I’ll get my second wind
If I just wait till 3

Then after dark I’ll sit in bed
Wide awake again
Oh why can’t this 2:00 feeling
Come at 10 pm?

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Three Ways to Make Life Transitions Even Harder

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Time management rough roadHave you ever driven on a paved mountain road only to turn left and suddenly be on a bumpy gravel path? Do you drive the same way? Or do you quickly adjust your speed and attention to the new driving conditions? Unfortunately, we aren’t always so quick to adjust to life transitions. Here are three ways we make our life transitions harder than they need to be:

1. Refuse to Accept Change

Sometimes when our daily routine is modified, we spend the first few days (weeks, months, years) refusing to belief that anything is different. We either fight the change, complain about it, grumble about how good it “used to be,” or some combination of the three. This not only wastes our time, but it causes undue frustration and stress.

2. Try to Solve New Problems with the Same Solutions

Once we realize things have changed, we must also realize that the way we approach problems will need to change too. What used to work might not work anymore. It’s like trying to nail a picture to the wall using a sledgehammer. Reach into your toolbox and look for something different.

3. Don’t Seek Help

No matter how strange your new situation may seem- whether it’s a new job, new family arrangement, new schedule, or new location- you’re not the first person to go through this transition. Why reinvent the wheel when so many others have gone before you? Reach out to other people who have made a similar transition and ask how they handled it.

If you’re a long time Time Diet reader, you know I’m going through my fair share of transitions right now (finishing the PhD, baby on the way, etc…) That’s why I love this blog. It’s a way we can all support each other.

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