We all have the same number of hours in the day, and yet some people accomplish what seems like 48-hours worth of stuff while others struggle to make use of 4. Check out these five secrets that productive people know about time management.
1) One Hour of Focused Work is Better Than Three Hours of Un-Focused Work
Every time your focus is broken while you’re working, you have to spend time getting back into the “work groove” before you can be productive again. Think of it as taking one step forward and two steps back. Stop allowing your work to take longer. Eliminate Time Killers, such as email, Facebook, or texting and make time for them during breaks or when your work is finished. Don’t allow other people to make a habit of interrupting you either.
2) Training is a Time Investment That Pays Off
Learning a new method of doing something takes time. However, productive people know that initial time investment will pay off in the long run. This is particularly true for new technology. When we get a new program, there is a strong temptation to just figure it out on our own. Spend the few extra minutes to watch the tutorial. Not only will you instantly learn more time-saving capabilities the technology can offer, you will also save yourself months of trial and error.
3) Goals and Plans go Hand in Hand
Productive people start each day with a goal and a plan to reach it. They know that goals aren’t limited to long-term, big-picture dreams either. A goal is simply a realistic set of priorities you wish to accomplish during the day. Do not waste time moving haphazardly from one task to the next. Stay focused by keeping track of these goals on a written list and moving methodically through them.
4) Sometimes You Must Do Work When You Don’t Want To
There are some tasks we never really feel like doing, but productive people know better than to use that as an excuse to procrastinate. Instead, they consider the phrase “I don’t want to” as merely a truthful statement, not a reason to stop. Break up difficult or unwanted tasks into smaller pieces to make them more manageable. Ditch your excuses and just get started on your most dreaded tasks. The sooner you start them the sooner they are over.
5) Commitments to Yourself are Important Too
Unproductive people sometimes look at their productive counterparts as workaholics who never have any fun. This is often a misconception. Truly productive people are equally committed to themselves as they are to their work. They make time for the “desserts” they enjoy and maintain a balanced schedule.
Don’t waste your time wishing for more hours in the day before making the best use of the ones you already have.
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